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Mid-Columbia Housing Authority Director of Finance and Operations Job Description

Compensation

Fulltime position -36 hours/week. Starting salary $65,000 – $80,000/year depending on qualifications. Health, vision and dental insurance; deferred compensation contributions; long term disability; life insurance; paid vacation, paid sick leave; paid holidays.

About this position

Under the general direction of the Executive Director the Director of Finance and Operations manages MCHA and CCHC’s finances and financial management systems as well as oversees operations and human resources. The successful candidate will possess: integrity, imagination, financial acumen and mature judgement as well as strong leadership, administrative, and communication skills. They must have a strong belief in MCHA and CCHC’s mission and our work to advance equity.

Job Functions

Finance:

  • Manage accounting system, including general ledger and journal in compliance with HUD, GAAP, FASB and appropriate governmental accounting requirements
  • Supervises Finance Division in coordination with Executive Director
  • Prepare annual operating budgets in consultation with Management Team
  • Prepare annual cash flow analysis, with continuous monitoring and recommendations to Executive Director
  • Develops and ensures compliance with MCHA and CCHC Accounting Policies
  • Provide oversite of accounts payable, accounts receivable, monthly bank reconciliation, and payroll
  • Prepare monthly financial statements
  • Staff Board Finance Committee and present financials at monthly board meetings
  • Monitor grant/contract budgets, cash and compliance
  • Assist with preparation and review budgets for investment proposals and grant applications
  • Meet with Management Team monthly to review budget to actual and program status reports
  • Ensure compliance with all required federal, state and local laws and reporting
  • Manages Finance division, in coordination with the Executive Director

Operations:

  • Oversee IT services
  • Oversee the creation and maintenance of How-Tos, internal Wikis/manuals and workflow diagrams
  • Maintain historical fiscal documentation and electronic records
  • Manage all required insurance policies and reporting
  • Enhance organization’s employee handbook, policies and position descriptions

Human Resources:

  • Support Management Team in personnel and human resource matters
  • Maintain employment files as required by law
  • Support the recruitment, interviewing, hiring and onboarding of new teammates
  • Participate in staff meetings, staff retreats, board communication, community building and supporting practices. This includes facilitation, research, writing, reporting and supporting the building and maintenance of an inclusive workplace environment and culture
  • Review and make recommendations for changes or enhancements to MCHA’s benefit program; and
  • Negotiate new contracts or renewals of insurance with vendors and guide employee enrollment

Equity Work:

  • Support anti-racist work
  • Support integration of equity perspectives and structures into all aspects of organizational operations and planning
  • Contribute to the development of and accountability to the MCHA and CCHC equity plan

Program Support:

  • Support organizational projects and initiatives, including trainings, presentations and events to include logistics, event planning, preparation, participant support and

Core Competencies

The ideal candidate will have:

  • Accounting, Property Management and Compliance systems experience – Yardi preferred
  • Bookkeeping data systems experience – Quickbooks preferred
  • High level of accuracy and refined organizational skills
  • Critical thinking skills to make sound decisions independently
  • Sense of humor and the ability to work joyfully in a changing environment
  • Resourcefulness and flexibility, with the ability to anticipate challenges and act on opportunities
  • Skills to navigate complex programs, manage competing priorities and see projects to successful completion
  • Practiced capability to handle confidential information with the utmost attention to detail, privacy and security
  • Proficiency in MS Office, with bookkeeping level Excel experience
  • Excellent written and verbal communication

A plus but not required:

  • Public Housing and non-profit affordable housing accounting and funding experience
  • Certified Public Accountant

PHYSICAL DEMANDS OF POSITION:

While performing the duties of this position, the employee is frequently required to sit, stand, communicate, reach and manipulate objects, tools, or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required at least 50% of the work period while operating standard office equipment.

WORKING CONDITIONS:

Most work is performed indoors in an office setting with usual office working conditions at 500 E Second St The Dalles, OR Monday through Thursday 7:30 A.M. – 5:00 P.M. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Work may also involve frequent interruptions. Occasional evening meetings may be required. Overnight travel is rare.

MCHA is committed to supporting a diverse workforce and does not discriminate in employment based on race, ethnicity, gender, religion, national origin, age, disability, marital status, sexual preference or any other status protected by law. MCHA is an Equal Opportunity Employer.

Mid – Columbia Housing Authority

JOB DESCRIPTION

 

Accountant

Compensation: Fulltime position -36 hours/week. Health, vision, and dental insurance; deferred compensation contributions; long term disability; life insurance; paid vacation, paid sick leave; paid holidays. Salary starts at $22/hour.

About this position.

This position provides vital services to internal employees, program participants, outside investors and a wide array of other stakeholders.  This position performs technical work in maintaining, analysis, interpretation and management of financial accounting data within MCHA while ensuring compliance government accounting regulations and procedures.  The successful candidate will possess integrity, imagination, financial acumen, and mature judgement as well as administrative, and communication skills. They must have a strong belief in MCHA’s mission and our work to advance equity.

Job Functions

Finance:

  • Prepares financial reports for the month, quarter and year-end as requested for Mid Columbia Housing Authority;
  • Manages accounts payable process for the Housing Choice Voucher (HCV) program and other housing assistance programs ensuring timely issuance of payments;
  • Compiles owners report; confirms Taxpayer Identification Number (TIN); analyzes 1099 report to ensure all payments are reported; issues annual 1099-Miscellaneous Income (1099-MISC
  • Reviews purchase orders for office supplies and materials, prior to payment;
  • Assists in preparing and monitoring budgets for operating revenue and expense;
  • Assembles data required for various reports and grant applications;
  • Prepares and posts journal vouchers and all other transactions from the cash receipts and disbursements journals to the general ledger. Prepares a monthly trial balance for all programs;
  • Prepares and reports financial data, financial statements, and leasing information for the HCV Program to HUD; balances all income, expense, and liability accounts; prepares reserves accounts for various vouchers.
  • Monitors, processes, and chronicles payments, transactions, financial functions for the Family Self-Sufficiency Program (FSS) to the escrow accounts.
  • Assembles financial information for audit; prepares work papers.
  • Oversees all deposits of funds and records receipts; monitors bank balances to assure 100% collatateralization of funds over $100,000.
  • Reconciles bank statements;
  • Coordinates accounting functions with Columbia Cascade Housing staff to assure consistent, accurate accounting practices;
  • Performs other duties as assigned.

Equity Work:

  • Support anti-racist work
  • Support integration of equity perspectives and structures into all aspects of organizational operations and planning
  • Contribute to the development of and accountability to the MCHA and CCHC equity plan

Program Support:

  • Support organizational projects and initiatives, including trainings, presentations and events to include logistics, event planning, preparation, participant support and

Core Competencies

  • Demonstrates knowledge of:
  • Principles, practices and terminology of general, fund and governmental accounting, including financial statement preparation and methods of financial and internal controls and financial reporting.
  • Practical accounting experience and knowledge of Generally Accepted Accounting Principles (GAAP).
  • S. Department of Housing and Development (HUD), Federal, State and local government accounting regulations and procedures; Authority regulations, policies and procedures.
  • Financial planning and control procedures, accounting and budgeting within the housing authority; internal audit systems.
  • Ability to:
  • Evaluate complex accounting systems and efficiently formulate and install accounting methods, procedures, forms and records.
  • Prepare clear, concise and complete financial documents, statements and reports; make accurate arithmetic calculations.
  • Exercises independent judgment and discretion in performing departmental activities including handling difficult situations, maintaining standards, and resolving problems.
  • Understands technical aspects of the position; utilize automated accounting systems; understand and accurately use the Authority’s Chart of Accounts.
  • Proficiency using Microsoft Office programs including Outlook, Word, Excel, and PowerPoint and database software.
  • Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information with internal and external customers.
  • Strong organizational skills including prioritizing, ensuring accuracy, multi-tasking, and handling interruptions appropriately; ensuring assignments are completed in a timely and effective manner.

A plus but not required:

Two years of college level coursework in accounting, business math, and computer programming and two years of progressively responsible experience in bookkeeping, accounting, preferably related to governmentally funded accounts, or any equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.

PHYSICAL DEMANDS OF POSITION:

While performing the duties of this position, the employee is frequently required to sit, stand, communicate, reach, and manipulate objects, tools, or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required at least 50% of the work period while operating standard office equipment.

WORKING CONDITIONS:

Most work is performed indoors in an office setting with usual office working conditions at 500 E Second St The Dalles, OR Monday through Thursday 7:30 A.M. – 5:00 P.M. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Work may also involve frequent interruptions. Occasional evening meetings may be required. Overnight travel is rare.

MCHA is committed to supporting a diverse workforce and does not discriminate in employment based on race, ethnicity, gender, religion, national origin, age, disability, marital status, sexual preference, veteran or any other status protected by law. MCHA is an Equal Opportunity Employer.