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Mid-Columbia Housing Authority and Columbia Cascade Housing Corporation Finance Manager
Fulltime position -36 hours/week. Starting salary $65,000-$80,000/year; depending on experience. Health, vision and dental insurance; deferred compensation contributions; long term disability; life insurance; paid vacation, paid sick leave; paid holidays.
About this position
Under the general direction of the Executive Director the Finance Manager manages MCHA and CCHC’s finances and financial management systems. They possess integrity, imagination, and mature judgement as well as strong administrative, leadership, communication and writing skills. They must have a strong belief in MCHA and CCHC’s mission and our equity work.
- Manage accounting system, including general ledger and journal in compliance with HUD, GAAP, FASB and appropriate governmental accounting requirements
- Provides supervision to Finance Division in coordination with Executive Director
- Prepare annual operating budgets in consultation with Management Team
- Prepare annual cash flow analysis, with continuous monitoring and recommendations to Executive Director
- Develops and ensures compliance with MCHA and CCHC Accounting Policies
- Provide oversite of accounts payable, accounts receivable, monthly bank reconciliation, and payroll
- Prepare monthly financial statements
- Staff Board Finance Committee and present financials at monthly board meetings
- Monitor grant/contract budgets, cash and compliance
- Assist with preparation and review budgets for investment proposals and grant applications
- Meet with Management Team monthly to review budget to actual and program status reports
- Ensure compliance with all required federal, state and local laws and reporting
- Oversee the creation and maintenance of How-Tos, internal Wikis/manuals and workflow diagrams
- Maintain historical fiscal documentation and electronic records
- Manage all required insurance policies and reporting
- Support anti-racist work
- Support integration of equity perspectives and structures into all aspects of organizational operations and planning
- Contribute to the development of and accountability to the MCHA and CCHC equity plan
- Support organizational projects and initiatives, including trainings, presentations and events to include logistics, event planning, preparation, participant support and
The ideal candidate will have:
- Practical accounting experience and knowledge of Generally Accepted Accounting Principles (GAAP);
- Knowledge of S. Department of Housing and Urban Development (HUD), Federal, State and local government accounting regulations and procedures
- Accounting, Property Management and Compliance systems experience – Yardi preferred
- High level of accuracy and refined organizational skills
- Critical thinking skills to make sound decisions independently
- Sense of humor and the ability to work joyfully in a changing environment
- Resourcefulness and flexibility, with the ability to anticipate challenges and act on opportunities
- Skills to navigate complex programs, management competing priorities and see projects to successful completion
- Practiced capability to handle confidential information with the utmost attention to detail, privacy and security
- Proficiency in MS Office, with bookkeeping level Excel experience
- Excellent written and verbal communication
A plus but not required:
- Public Housing and non-profit affordable housing accounting and funding experience
- Advanced education in business, accounting or other related fields
PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, communicate, reach and manipulate objects, tools, or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 25 pounds. Manual dexterity and coordination are required at least 50% of the work period while operating standard office equipment.
Most work is performed indoors in an office setting with usual office working conditions at 500 E Second St The Dalles, OR Monday through Thursday 7:30 A.M. – 5:00 P.M. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. Work may also involve frequent interruptions. Occasional evening meetings may be required. Overnight travel is rare.
MCHA and CCHC are committed to supporting a diverse workforce and do not discriminate in employment based on race, ethnicity, gender, religion, national origin, age, disability, marital status, sexual preference or any other status protected by law.
Equal Opportunity Employer
Housing Inspector / Certifier
Full Time 36 hrs/wk
Starting Wage $19.83/hr
Mid-Columbia Housing Authority is accepting applications for a full time Housing Inspector / Certifier. All interested parties must have valid driver’s license, excellent driving record. We desire candidates with experience in building, building code enforcement, or social services.
GENERAL STATEMENT OF WORK: Performs inspections to determine unit eligibility for families participating in Housing Choice Voucher Program according to standards and policies established by the Housing Authority and the U.S. Department of Housing and Urban Development; determines eligibility for families participating in the Housing Choice Voucher Program; and performs related work as required.
Works under general direction from Mid-Columbia Housing Authority Executive Director or designee.
EXAMPLES OF DUTIES PERFORMED:
50% of the workload for the Housing Inspector / Certifier involves inspecting units for families participating in the Housing Choice Voucher Program:
- Schedules housing inspections in a 5 county service area.
- Conducts inspections and determines compliance with HUD Housing Quality Standards and any other applicable codes used by the Housing Authority.
- Maintains documentation of inspections.
- Briefs owners regarding required repairs and offers suggestions on how to bring units up to standard.
- Compares the rents of assisted units with other rental units in the existing housing market.
- Assists in updating and maintaining rent comparability data base.
50% of the workload for the Housing Inspector / Certifier involves determining eligibility for families participating in the Housing Choice Voucher Program
- Conducts interviews with and briefs prospective and current program participants on program requirements according to established procedure.
- Determines and obtains verifications needed to accurately evaluate applicant’s eligibility and allowable benefits; issues new Vouchers.
- Follows up on verifications needed to properly process applications received.
- Assembles verifications, prepares leasing documents, and submits completed files to be audited.
- Coordinates and conducts annual renewals and interim rent reviews; prepares Housing Assistance Payment (HAP) Contracts, Leases, Amendments and other required documents. Enters all data into computer system.
- Follows up on outstanding Vouchers and insures that certified participants are actively seeking housing; reports findings to supervisor.
- Develops and maintains a sound and professional working relationship with owners/managers and tenants.
- Assists in the prevention of program abuse, and recommends program termination when program policy violations have occurred.
- Confers regularly with supervisor regarding procedures and client status.
- Serves as mediator, when appropriate, in the resolution of tenant/owner conflicts.
- Maintains contact with other human services agencies, and refers clients when necessary.
- Performs other related duties as assigned.
Ability to plan, organize assignments and travel schedule. Establish priorities; ability to handle difficult situations using tact and sound judgment. Above average organizational skills, ability to understand and deal with problems faced by program participants from a wide range of socioeconomic backgrounds, computer literate. Ability to follow complex oral and written instructions, interpret program requirements in a manner understandable to program participants. Knowledge of housing codes, general maintenance procedures and practices. Must be computer literate.
Valid Driver’s License
TRAINING AND EXPERIENCE
At least one year of experience in code enforcement, building construction, business, social services, housing programs and two years post high school training/education or any equivalent combination of experience and training.
EQUAL OPPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
MCHA is an equal opportunity employer valuing diversity and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.